Property Management Administrator

About Bosa Development

Bosa Development – Think Different. Think Big. Think Bosa Development.

Think Different – We see development potential differently than others. We focus on placemaking based on where cities are in their growth cycle and then complement our instincts with in-depth research. This allows us to craft projects and communities that respond to how people really live, and to anticipate how urban life is changing. We design connected communities that promote friendly, social opportunities and interactions among neighbours.

Think Big – We are big picture thinkers. Once we focus on a region, we make long-term commitments and act as stewards of that neighbourhood and city. Big ideas become reality through meticulous planning and construction processes that result in creative, dynamic and well-rounded neighbourhoods. Our communities are coveted destinations, hotspots for culture, cuisine, socializing and scenery. We aim to exceed expectations in everything we do—from our architecturally stunning designs to our complete, connected communities—and we always place livability at the core.

Think Bosa Development – Building on more than half a century of expertise and leadership, we strive to exceed expectations with every home we build and project we undertake. We are bold, forward-looking, and committed to acting with integrity, which opens doors to new opportunities. We pursue urban design excellence and are long-term investors in the communities we build.

Job Details

• Full Time/Part Time: Full Time
• Term: Permanent
• Compensation: Salaried
• Work Location: Fully On-Site
• Travel: Not Required

Job Overview

The Property Management Administrator plays an integral role in the day-to-day operations of the property management department, performing a wide-range of administrative tasks in prompt and meticulous manner to support the department in executing its mandate.

Responsibilities

• Assist with tracking and executing lease notice provisions, lease renewals and assignments
• Perform prompt and accurate entry of tenant information into departmental systems and maintain immaculate tenant records
• Track and maintain tenant improvements
• Prepare notices, correspondence and tenant default letters as required
• Maintain and track service requests, liaising with the operations teams to facilitate service requests
• Assist with the preparation of lease summaries when required
• Assist with the preparation of tenant welcome packages and tracking documentation
• Assist property managers with the facilitation of tenant move-in and move-out procedures
• Maintain after-hours emergency black book
• Maintain property information bibles
• Act as a main point of contact for the property management department, triaging and directing calls as needed
• Help with and provide coverage to the front desk as needed
• Assist with property management bank deposits and accounts receivables
• Administer tenant chargeback invoices
• Assist with processing, collation and mailing of the annual common area maintenance budget, budget reconciliations, and property tax reconciliations
• Prepare department reports, presentations and coordinate/facilitate departmental meetings
• Assist with the completion of departmental time-off request forms as well as employee travel and expense forms
• Ensure professional representation of the Bosa Development brand at all times.
• Conduct oneself in a manner that is consistent with the Bosa Development core values.
• Work closely with all departments to achieve company-wide goals

Qualifications & Skills

• Certificate or diploma in administration or similar business-related discipline
• 2 or more years of experience in administration, preferably in the real estate/construction industry
• Strong computer literacy especially in the Microsoft Office suite of applications
• Strong communication skills and business acumen
• Excellent written and spoken English
• High degrees of organization and attention to detail
• Ability to work well under pressure with little supervision
• Experience using Yardi Voyager is a strong asset
• Applicants must currently hold valid, unrestricted work authorization in Canada. This position is not eligible for work-authorization sponsorship

What We Offer

• Beautiful, state of the art workplace in one of downtown Vancouver’s newest, most iconic towers
• Extended health and dental benefits, fully paid for by Bosa Development
• Life and long term disability (LTD) insurance
• Group retirements savings plan and contribution matching program
• Three weeks of starting vacation allowance
• Up to five further fully paid office closures days per year
• Floater holidays
• Flexible work hours
• Exceptional work-life balance, healthy company culture and supportive team environment
• Complimentary on-site fitness facility
• Transit subsidy
• Discounted rates at the Fairmont Empress Hotel in Victoria, British Columbia

How to Apply: