Company Overview
Hawthorne Lane specializes in the recruitment of administrative and operations professionals. We take pride in our ability to match candidates with the unique requirements of each business and organization we partner with in the Washington, DC, metro area. At Hawthorne Lane, our mission is to do great work in the eyes of the people we are fortunate enough to serve. The quality of the match between our candidates and clients is the true measure of our success.
About the job
As the Executive Assistant/Personal Assistant to the Principal of this family office, you are a forward-thinking, trustworthy professional with strong judgment. The ideal candidate is eager to take on administrative, project-based and personal assistant tasks ranging from scheduling and travel management, financial tracking and oversight, family personal agenda assistance, and philanthropic interests, to day-to-day administrative functions for a busy leader. If you possess a detail-oriented mind, executive presence and understanding of the crossover between business and personal tasks, send in your resume for consideration today!
Key Responsibilities:
- Schedule and coordinate meetings, appointments and events across multiple locations for business and personal matters with internal and external contacts.
- Using expert communication skills, monitor email correspondence across multiple accounts, including board-related business initiatives.
- Plan and book travel itineraries for business and personal use, including ground transportation, events and accommodations.
- Compose business presentations, documents, memos, spreadsheets and reports, including but not limited to, speaking engagements, financial reporting, tracking and managing bills, projects and potential new business endeavors.
- Serve as a point of contact for internal and external staff and vendors to relay important information and keep track of critical documents.
- Consistently interact with clients in a professional manner as a direct extension of the office.
- Provide personal assistant support to the Principal and extended family, such as running errands, making purchases, personal event planning organization, travel support, and personal schedule management.
Why You’ll Love Working Here:
- A generous compensation and benefits package.
- Opportunity for a true long-lasting partnership with Principal and team that strives for quality work.
- Hybrid-friendly environment with four remote days per week.
- This role is part-time, seeking ideally 20-30 hours per week.
What We’re Looking For:
- Humble go-getter. You consistently bring your A-game; no task is too big or small.
- Dynamic. You bring previous Executive Assistant/Personal Assistant or blended boutique office management experience to the table.
- Proactive and enthusiastic. You approach your work with energy and are always seeking opportunities to contribute and enhance processes.
- Confidential. You are careful with confidential information and have a strong sense of situational awareness.
- Computer savvy. You use Microsoft Suite products with ease.
- Sophisticated. You understand the level of communication and composure required when interacting with high-level business partners, board members and various stakeholders.
- Meticulous. You are extremely organized with a strong attention to detail and follow-through.
How to Apply:
APPLY