Company Overview
About the job
Company Overview
Since 1976, The Condos Family has crafted hand-made furniture in their Sydney workshop. Harrison and Nicholas’ passion for design, detail and architecture drove them to grow their father’s company Tecno Furniture, with an export arm – Harbour. The intricate details of metalwork and craftsmanship have been carefully passed down from one generation to the next. Harbour has extended their offering to inside the home as well – step inside and view our timeless collections both indoor and outdoor.
Job Summary
As the Executive / Personal Assistant to the CEO, you will play a pivotal role in managing their professional and personal schedules, handling confidential information, and acting as a reliable point of contact for internal and external stakeholders. This position requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment.
Key Responsibilities
Executive Support
- Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize documents, presentations, and reports for meetings.
- Coordinate and facilitate communication between the CEO and internal/external stakeholders.
Administrative Duties
- Handle correspondence, including drafting emails, letters, and memos.
- Maintain and organize records, files, and important documents.
- Oversee expense reporting, invoicing, and budgeting tasks.
Property Development Assistance
- Support the CEO with project coordination, including tracking deadlines and deliverables for property development initiatives.
- Assist in preparing materials for property tours, presentations, and stakeholder meetings.
- Conduct market research and compile reports on real estate trends and opportunities.
Personal Support
- Manage personal tasks such as scheduling appointments, making reservations, and handling errands.
- Coordinate personal and family-related travel and events.
- Ensure the CEO’s personal obligations are balanced with professional commitments.
Problem Solving and Proactivity
- Anticipate the needs of the CEO and address them proactively.
- Handle ad hoc requests and resolve issues with minimal supervision.
- Identify opportunities to improve workflows and increase efficiency.
Qualifications
Education & Experience:
- Bachelor’s degree in Business Administration, Real Estate, or a related field preferred.
- 3-5+ years of experience as a Personal or Executive Assistant, preferably in property development, real estate, or a similar industry.
Skills and Attributes:
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- High level of discretion and professionalism when handling sensitive information.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
- Familiarity with real estate terminology and project management is an advantage.
- Problem-solving mindset and the ability to work under pressure in a fast-paced environment.
APPLY