Company Overview
C-Suite Assistants, is a staffing and recruitment agency specializing in the nationwide recruitment of executive assistants and other administrative professionals for C-Suite level executives. We are experts in pairing C-level executives of companies, family offices, HNW individuals and entreprenurial organizations with top tier administrative talent that drives productivity. No matter your location, as long your need is within the USA or Canada, our recruiting agency can help you find the perfect executive assistant or other high level administrative professional. Originally founded and headquartered in NYC in 2003 as a specialized division under the umbrella of Coleman & Company Executive search, for more than 10 years we have provided clients nationwide with A+ Executive Assistants and Personal Assistant. Locations we service include New York City and NY metro area, Boston, Philadelphia, Washington DC, Atlanta, Miami, Houston, Dallas, Austin, Denver, Phoenix, San Francisco, Los Angeles, Seattle and most other locations within the USA and Canada. Examples of our numerous placements nationwide can be found at www.csuiteassistants.com If you would like more information on hiring an executive assistant, personal assistant, office manager, legal assistant, chief of staff or other support staff anywhere in the USA, we can make finding the perfect candidate fast and easy. Contact us to get started at 646-214-7475 or at info@csuiteassistants.com. We welcome the opportunity to assist you.
About the job
A rapidly growing security firm is looking for an Executive Assistant to the CEO. The role will be a true business partner and key to the firm. The office is located in Williamsburg near the border of Bed-Stuy. The CEO is a visionary who needs an EA to work on executing the vision and keeping the CEO on track and organized. The role is hybrid-in office Mon-Thurs, remote on Fridays.
About the Job:
Vet and prioritize the CEO’s emails and draft responses
Prioritize tasks
Put systems in place
Attend meetings and take notes and summarize them and create action items
Handle confidential and sensitive information with discretion
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Proactively manage daily calendar, identifying and mitigating potential conflicts
Pull sales data and create reports
Run reports in Salesforce
Track KPIs
Do research
Research and put health insurance in place for the firm
Assist with hiring: schedule interviews and interview candidates
Schedule internal and external meetings
Make travel arrangements (not a lot of travel)
Contact vendors when needed
Be the point of contact with clients
Process expense reports
Ad hoc projects as needed
About You:
Minimum of 5 years of experience in a related position
BA/BS from a college or university a plus
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Tech savvy-familiar with using AI and Salesforce and project management software (Asana)
Dynamic and proactive comfortable in a fast-paced environment.
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Salary, Benefits, Paid Vacation
Hours: 9-5 (some flexibility on start time)
How to Apply:
APPLY