Executive Assistant/Personal Assistant

LHH Recruitment Solutions has partnered with a growing organization, and they are seeking a motivated Executive Assistant/Personal Assistant to support a very busy Chairman and CEO in Chicago, IL. You will play a crucial role supporting the Chairman and CEO with Executive and Personal Assistant duties including calendaring, complex travel arrangements, and event planning. The ideal candidate will be a polished communicator with strong organizational skills, a keen eye for detail, and the ability to handle multiple priorities with discretion. Ideal candidate will have technology industry experience or have had success supporting a busy CEO in a fast growing or start-up environment. Competitive Salary and Benefits Package (PTO, Medical, Dental, Vision, and Life Insurance) are offered.

Key Responsibilities:

Executive Support:

• Provide comprehensive executive assistant support to the Chairman and CEO including managing calendars, scheduling meetings, and handling all phone calls to the CEO’s line.
• Manage and coordinate a complex and dynamic business calendar, ensuring seamless scheduling.
• Prepare agendas, meeting packets, presentations, and related support materials.
• Oversee travel arrangements, including booking flights, accommodations, visas, and transportation.
• Provide comprehensive pre-travel briefings, including detailed schedules and local contacts.
• Actively manage special projects such as philanthropic initiatives and speaking engagements.
• Serve as a liaison between the executive and various internal/external stakeholders.
• Schedule and organize business meetings, lunches, dinners, and other executive events. Oversee the planning and execution of companywide events.

Board and Stakeholder Engagement:

• Act as the primary point of contact for the Board of Directors, fostering strong relationships with members.
• Coordinate all aspects of Board meetings, including scheduling, logistics, and preparation of materials.
• Maintain clear and timely communication with Board members, addressing inquiries and tracking action items.
• Liaise with external stakeholders such as investors, regulators, and strategic partners.

Personal Assistant Duties:

• Assist with non-business-related leadership roles and commitments, including involvement in other Boards and non-profit organizations.
• Organize and manage personal commitments, including family, household, and social obligations.
• Run personal errands as needed.
• Travel as needed to provide high level support.

Qualifications and Skills:

• Bachelor’s Degree preferred.
• 3+ years of Executive Assistant experience supporting a very busy CEO in a fast growing or start-up environment.
• Proven experience handling both Executive Assistant and Personal Assistant responsibilities.
• Industry experience in technology or a fast-growing, start-up environment.
• Previous global company exposure.
• Proficient in Microsoft Office.
• Strong verbal and written communication skills.
• High level of attention to detail and professionalism.
• Ability to develop a level of trust and commitment to the CEO.
• Responsiveness and the ability to work with a high sense of urgency.
• Experience in philanthropy or charity event coordination.
• Operate with maturity and a high level of confidentiality.
  

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