Company Overview
Monument Staffing is a boutique staffing agency in Boston. Whether you are a job seeker looking to make the next jump in your career, or an organization looking to find the next piece to your team’s puzzle, we are here to help! We specialize in administrative, operational, and support style positions, and our team is here to find creative solutions to your hiring or job searching needs. We provide quality matches for both job seekers and companies with temporary, temporary to direct hire, and direct hire needs. We pride ourselves on the relationships we build and maintain with both job seekers and the organizations we work with. Our recruiters are professional, friendly, and here to take your search seriously while also bringing some fun and personality to the job. Recruiters with a sense of humor? Who would have thought!
About the job
Our client is seeking a highly organized and proactive Executive Assistant to support a team at a leading investment firm. This role requires exceptional multitasking abilities, attention to detail, and the ability to thrive in a fast-paced, dynamic environment. The Executive Assistant will serve as a trusted partner, ensuring the seamless execution of administrative, operational, and strategic tasks to support business objectives.
Key Responsibilities:
- Manage and maintain team’s calendars, including scheduling meetings, appointments, and travel arrangements.
- Act as a gatekeeper, prioritizing and screening communications, emails, and phone calls.
- Prepare, edit, and review correspondence, presentations, and reports for internal and external meetings.
- Organize and coordinate board meetings, team meetings, and presentations, ensuring all materials are prepared and distributed in advance.
- Record meeting minutes and follow up on action items as needed.
- Arrange complex travel itineraries, including flights, accommodations, and ground transportation, ensuring all details align with schedules and preferences.
- Handle travel-related expenses and prepare detailed expense reports.
- Collaborate with cross-functional teams to ensure timely completion of initiatives.
- Oversee the smooth functioning of the executive office, including maintaining files, databases, and confidential information.
- Liaise with vendors, clients, and stakeholders on behalf of the executives.
- Ensure compliance with company policies and procedures in all administrative functions.
Qualifications:
- Bachelor’s degree in Business Administration, or a related field (preferred).
- Proven experience (3+ years) as an Executive Assistant.
- Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills with attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
- Ability to handle sensitive and confidential information with professionalism and discretion.
- Strong problem-solving skills and the ability to adapt to changing priorities.
Why Join Them?
- Great company reputation and employee retention
- Paid OT, bonus and profit sharing
- Centralized location in Boston
How to Apply:
APPLY