Overview
Gainor has been changing the lives of hiring leaders and job seekers for 4 decades. By cultivating a community of the top HR, Digital, Administrative, Marketing, Media, Finance, Legal & Reception talent in the country, we build world class teams that enable executives to achieve big goals. Explore gainor.net to discover how we enable company cultures to thrive. Core values guide our approach: • Trust earned by working with integrity • Creative solutions through innovation • Commitment to positive outcomes • Celebration We dig deeper to understand the spoken and unspoken goals of the individuals, organizations, and leaders we support and match professionals who do more than check the boxes for Direct Hire, Temporary, or Contract opportunities.
About the job
Our client, one of the world’s largest investment management firms, is seeking an experienced Executive Assistant. The position is on site at their beautiful Midtown, Manhattan office.
Job Responsibilities
- Screen large volumes of calls
- Greet Guests in a professional manner
- Arrange complex travel plans, create itineraries, and obtain necessary documents
- Schedule and organize meetings, events, and conferences
- Prepare and edit relevant materials
- Oversee Bi-Weekly Partners meeting, including gathering and distribution of necessary materials
- Calendar management
- Establish and maintain a filing system
- Allocate and process expenses for professionals using different expense management systems
- Coordinate logistics for recruitment and coordination of new employees
- Compose letters, memos, invitations, agendas, and correspondence on behalf of executives
- Use US Mail, FedEx, and other services
Skills and Qualifications
- Bachelor’s Degree or 4+ years of administrative assistance, or combination of education and experience
- Ability to thrive in a fast-paced work environment
- Excellent written and verbal communication skills
- Proficient in Microsoft Outlook, Excel, Word, and PowerPoint
- Ability to use standard office equipment
- Experience in Finance preferred
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