Executive Administrative Assistant

Our client, a growing boutique investment banking firm, is seeking a people-focused, organized, and driven Executive Administrative Assistant. You will be the first point of contact for the office and responsible for supporting our team’s boutique office with a range of responsibilities. You will navigate heavy scheduling and booking travel for our CEO and take on a range of other tasks to ensure each day runs smoothly. The ideal candidate will have a hands-on and proactive mentality, taking initiative, asking how they can help, and demonstrating a genuine interest in supporting the firm’s success. This role also involves a range of special projects, working closely with a team of leaders to facilitate high priority requests. This is a unique position for a bright, hands-on candidate seeking a position that tremendous room for development.

Key Responsibilities:

• Oversee office administration including answering calls, acting as a first contact and working closely to support the CEO and team.
• Manage office supplies, ensure the office is well-stocked and organized
• Assist in booking and coordinating business travel for the CEO and managing travel logistics for other team members in the future
• Support scheduling and calendar management for the CEO and managing directors, and a manager in NYC.
• Assist with preparing for meetings, ordering team lunches, and managing any necessary on-site logistics
• Handle administrative tasks such as filing, document preparation, and message taking
• Collaborate with the existing Executive Assistant on special projects and initiatives
• Take initiative to identify areas for improvement and offer solutions proactively
• Support in maintaining a welcoming and productive office environment

Ideal Qualities and Qualifications:

• Bachelors degree
• A proactive, engaged individual with a strong sense of responsibility and a commitment to helping the team
• Excellent communicator with an engaging and positive client focused approach
• Must be organized, detail-oriented, and able to handle multiple tasks at once
• Prior finance experience is a plus, but not required; however, the right candidate must demonstrate a willingness to learn and grow within the firm
• Ability to work effectively with a small team, including the Managing Partners and managing directors
• Someone who genuinely enjoys taking on more responsibility and thrives in a fast-paced environment
• Flexibility and a willingness to take on both large and small tasks
  

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