About the job
Job Responsibilities:
The Executive Events Coordinator role will assist in organizing, planning, and supporting events across our urban campus and be focused on a variety of event responsibilities, but not limited to the following:
Ability to multitask many events and projects simultaneously and scale volume without compromising execution, and can be, on average, 3-5 events weekly, depending on the season.
- This role might support typical events such as watch parties, game nights, lobby activations, social lounge events, shorter-duration all-hands meetings, and some light customer sales meetings.
- Support event registration check-in process, as well as VIP guest escorts.
- Manage multiple, complex timetables successfully in a collaborative, extremely fast-paced environment.
- Assist event managers with external relationships (agencies, vendors) and work with cross-functional internal teams; creative services, interactive, and marketing ops, which support direct efforts and collaborate closely to develop and successfully execute programs.
- Provide onsite event support and other duties assigned by other senior event managers, as necessary.
- Support post-event reconciliation, including lessons learned, budget & invoice reconciliation, and follow-up surveys.
- To document and manage event programs, utilize various tools, such as GCAL, Social Tables, the client’s ticketing system, and Google products.
- Order, stock, and organize event products in a variety of spaces, including keeping the storage rooms organized
- Assist with the coordination, scheduling, and support of external vendors (ex, caterers, DJs, staffing agencies, etc.) and work with internal teams to facilitate
- The job requires in-office event management (Monday through Friday) and includes some nights, with the minor exception of weekend program support.
Req Skills:
- 2-3 years of solid events experience managing corporate, customer/partner, employee events, and with volume in mind
- Possess strong customer service experience; are highly personable and solutions-focused
- Self-starter, highly motivated, and problem solver who loves to come up with innovative solutions with a willingness to take risks, iterate, and learn
- Ability to manage multiple projects at a given time with strong organizational skills and assess and prioritize workload in a strict deadline-oriented environment
- Excellent written and verbal communication and customer service skills, with the ability to proactively address clients’ needs
Preferred Qualifications:
- B.A. or B.S. in a field you think is relevant; it’s not what you got your degree in; it’s your experience that counts
- Solid understanding of the event and hospitality industry, operations, and integrated event marketing
- Understand the beauty of working as a team and thriving in a team
- Can solve problems and demands quickly and with confidence but also know when to pause and ask for help
- Extreme attention to detail and project management experience
- Proven experience effectively working with teams across multiple departments functions, including executives
- Strong written and verbal communication skills, with solid presentation skills
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