Administrative Clerk/Receptionist (Data Entry and Clerical Skills)

Administrative Clerk/Receptionist (Data Entry and Clerical Skills)

The Administrative Clerk/Receptionist is a vital role within our organization, serving as the first point of contact for clients and visitors. This position involves managing a variety of clerical and administrative tasks that are critical to the smooth operation of our office. The successful candidate will possess strong data entry and clerical skills, which will aid in maintaining accurate records, processing documents, and handling communications effectively. This position not only requires excellent interpersonal skills but also demands a high level of organization and attention to detail. By ensuring that daily administrative functions are completed efficiently, the Administrative Clerk/Receptionist supports the overall productivity of the organization, allowing other team members to focus on their core responsibilities. A proactive approach, along with the ability to handle multiple tasks simultaneously, is vital in creating a positive and organized workplace environment.

Key Responsibilities

• Greet and assist clients and visitors at the front desk.
• Handle incoming calls and direct them to the appropriate personnel.
• Manage scheduling and appointment setting for team members.
• Perform data entry tasks accurately and efficiently.
• Maintain and organize physical and digital files.
• Prepare and distribute internal communications and documents.
• Assist in processing invoices and expense reports.
• Coordinate office supplies inventory and orders.
• Implement and maintain office procedures to enhance productivity.
• Support the team with administrative projects and tasks as needed.
• Respond to emails and provide timely information to inquiries.
• Maintain confidentiality of sensitive information.
• Prepare reports and presentations as requested by management.
• Assist in onboarding new employees by providing necessary documentation.
• Ensure compliance with organizational policies and procedures.

Required Qualifications

• High school diploma or equivalent; associate degree in administration or relevant field preferred.
• A minimum of 1-2 years of experience in an administrative or clerical role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with office equipment such as printers, copiers, and fax machines.
• Strong data entry skills with high accuracy rates.
• Excellent verbal and written communication abilities.
• Ability to prioritize tasks and manage time effectively.
• Strong problem-solving and decision-making skills.
• Detail-oriented with strong organizational abilities.
• Demonstrated customer service experience.
• Ability to work independently and as part of a team.
• Familiarity with office management software and databases.
• Ability to maintain professionalism in a high-stress environment.
• Commitment to maintain confidentiality and handle sensitive information properly.
• Flexibility to adapt to changing work demands.
• Positive attitude and strong work ethic.

How to Apply