Administrative Assistant

Job Category: Assistant
Job Type: Contract
Job Location: United States
Company Name: KellyMitchell Group

Company Overview

We’re KellyMitchell, a leading IT Staffing & Project Solutions partner — providing adaptive, scalable solutions focused on the top tech needs of the world’s leading organizations. Technology Solutions That Work for You We are dedicated to delivering technology solutions expertise — helping professionals achieve career excellence and companies achieve innovation goals. As an employee-owned, women-led organization, we have a strong commitment to fostering a diverse and inclusive workforce. Our work enriches careers and lives, drives business successes, and fuels technology innovation.

Duties:

  • Manage executive calendaring and schedule meetings, update reference guides, and anticipate executive needs
  • Maintain distribution lists, oversee the department calendar, and manage all-hands meetings
  • Handle onboarding and offboarding processes, enter and track service tickets, and expedite access requests
  • Take notes, create meeting recaps, draft agendas, and prepare and disseminate meeting materials
  • Coordinate on-site events, book conference rooms, and arrange catering services
  • Manage domestic and international travel arrangements, including booking flights and hotels
  • Send and receive equipment such as computers and monitors, and coordinate with the Service Desk for repairs
  • Collect and reconcile Amex expenses in Concur
  • Support the finance team by processing SMA purchase orders, invoices, and contract renewals

Desired Skills/Experience:

  • 4+ years of experience as an Administrative Assistant or Executive Assistant, including up to 3 years working directly for a manager or executive
  • 2+ years of university or college training in English, Liberal Arts, or related subjects; or graduation from a technical program in secretarial or office support services
  • Proficient in Office 365 suite such as Word, PowerPoint, and Excel
  • Strong written and verbal communication skills
  • Previous experience in an IS / Data management organization
  • Personal Effectiveness and Dependability

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