Personal Assistant

Personal

• Returns
• Misc. Pick up & drop off
• Misc errands and groceries
• Order & pick up lunch
• Dry cleaning pick up and drop off- set day per week for both
• Schedule x cancel appointments and update calendar-Notify of appointments day of and in daily summary
• Misc Research and make contact/info sheets for schools/activities/doctors/etc as requested kids bdays personal parties day of help even on weekends 2-3 x per year
• Place orders for both personal and montce items as requested track on new doc with returns status etc – purchases doc tab for montce and personal and payments tab – bills tickets etc track etc
• Printing projects- any docs needed and drop off frequently
• Organizing projects at home and in office
• Transport misc items between office & house (samples, docs, fabric, etc.)

Montce Misc.

• Returns
• Misc. Pick up & drop off
• Misc Research and make contact/info sheets for schools/activities/doctors/etc as requested
• Place orders for both personal and montce items as requested track on new doc with returns status etc – purchases doc tab for montce and personal and Payments tab – bills tickets etc track etc
• Printing projects- any docs needed and drop off frequently
• Organizing projects at home and in office
• Transport misc items between office & house (samples, docs, fabric, etc.)
• Coordinate personal pull and promo requests with ecom
• New stores- set up w ali x devin -may require travel
• Assist travel with design x misc tradeshows
• Setup help with events, shows, etc.

Design Studio manager

• Make sure all swimsuits are hung and fabrics files growing project tbd
• Poc to mag ali share to contacts
• Groceries for office per ali per request
• General organization
• Mail
• Trash
• Water order and coord pickups and refill as needed
• Water plants
• Recycle paper in bulk
• Schedule cleaner as needed
• Misc org projects and upkeep
• Fabric filing upkeep ongoing
• Organize and file annual design binders and upkeep organization of all binders
• Organizing pack and unpack before after shoots and trips

Content Studio Co Manager

• General organization assist
• Poc to mag ali share to contacts
• Mail
• Assist w props management tbd per stores and in house

Photoshoots (Prep/Day of/Post)

• General
• 6-10 shoots per year – 3-4 collections outside of other shoots collabs etc
• Steps in lining up shoot : ie. updating location, hair, makeup, video docs
• Casting- take photos and upload to Dropbox
• Pack, prep, unpack
• Call sheets tbd
• Look sheets tbd
• Pulls- possibly to CC or both, tbd

Prep

• If traveling, assist with all travel accommodations (rental car, flights, hotels, research nearby food options, transportation etc.)
• If traveling, create detailed day by day schedule breakdown in addition to call sheet
• Hire coord hire teams to help prep day of and post shoot as needed
• Balance sheet for budget props etc for shoot models hmua etc, payment w devin x isa
• Protocol for photoshoot is in the drive under the folder photoshoot
• Coord order props with ali
• Scan count assist w props hunt 2 weeks bf shoot gather vibes-Websites that Ali likes to use for props are; Prism boutique, urban outfitters, anthropologie, and target
• Coord and locate all samples needed for shoot per ali vanessa ecom etc
• Organize and pack all looks, acc, props, food, etc to transport to shoot
• Own the shot list
• Take photos or use photos from Ali to create shoot photo doc of all looks to be shot
• Food x drink
• Locate and coordinate cooler snacks food and photoshoot supplies ie changing booth(s), suitcase, liners, steamer etc etc review and tb if any specvial needs per shoot w isa and ali
• Take and place coffee and food orders research options w ali in advance
• call sheet
• Help create the call sheet – shell handle model info photog etc you’ll handle location etc

Day of:

• Photoshoot manager on site take lead day of coord and location ie first to arrive coord eod organization check in etc etc main point of contact for all
• Go to person for questions info day of
• Drinks food placement cooler ice day of
• Upkeep day of schedule per call sheet assist ali on timing of shoot and pace!
• Upkeep looks shot irt in group text or delegate out and upkeep physical doc too irt noting changes and substitutions submit on breaks to ali and eod
• Main assist to ali on shoot hands on – trips back and forth go for and delegate go forth on large locations with a lot of back and forth
• Order and return props/acc if needed
• continuously organize and track all looks shot and delegate team to assist

Post:

• Upkeep reshoot doc with me before and after per approved images regardless of items shot – can only be done after selects made and w a set meeting check in for selects to be made w isa weekly to ensure this update gets made systematically wo a reminder -add in notes to reshoot as they come up
• Order and return props/acc if needed
• sort and return all items used- ecom, props and shoes to Ali’s office, samples to Vanessa if samples were used- keep vanessa’s first samples and or bad samples separate from other samples keep a list to track – mark internally if needed
  

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