About the job
Primary Duties and Responsibilities:
- Database management – manage promotional educational programs within VDE’s proprietary events management platform
- Budget management – assisting customer representatives within their program planning budget to ensure they meet client business rules and guidelines
- Selection or confirmation of venue, menu, audiovisual, and air/ground transportation arrangements.
- Coordinate payment with venues/caterers and any other vendors.
- Frequent daily communication with sales representatives and faculty as needed.
- Review all venue contracts for accuracy/ensure client compliance requirements are met.
- Ensuring all meeting materials are complete and accurate.
- Work closely with other team members to ensure successful execution of meetings
- Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)
- Effectively manage high volume of meetings while also responding to emails and phone calls
- Must be available to cover after-hours phone line 5pm-midnight on a rotated basis (weeks selected by coordinator)
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