Company Overview
Havas Media Network is the media experience agency. Havas Media Network delivers this brand promise through the Mx System, where meaningful media helps build more meaningful brands. Havas Media Network is part of Havas, one of the world’s largest integrated content, media and communications groups. Havas Media Network also consists of two global media networks: Havas Media and Arena Media. The media experience agencies are home to specialists across 150 countries worldwide, with 73 Villages. Clients include BBC, Canal+, Credit Agricole, Dolce & Gabbana, EDF, Fidelity Investments, Grupo Carso, Hyundai, JDE, Kia, Leroy Merlin, Lidl, PNC Bank, Puma, Reckitt Benckiser, Red Bull, Sanofi, Shell, Telefonica, YUM Brands, among many others.
About the job
Havas Media Network North America, the Media Experience agency, is looking for an Analyst to join the Client Billing Team, part of our global community of 10,000 team members who are focused on using Meaningful Media to make a meaningful difference to brands, businesses, and people.
The Analyst, Client Billing facilitates, manages, and stewards all components of the media financial life cycle. The role acts as liaison to all disciplines that touch the clients for which they are responsible, ensuring timely approvals, client invoicing, and media reconciliation. Additionally, this position would allow for exposure to overall Brand Team budget management, outside of the billing process.
A DAY IN THE LIFE MIGHT LOOK LIKE:
15% – Facilitate, track, and report on client authorizations
40% – Manage and report on client authorizations against purchased
25% – Manage and track client invoicing
10% – Client communication
5% – Support audit needs
- Work with the Brand Team to identify media activity to be billed, from planned budgets to original buys to final reconciliation
- Understand the media flowchart
- Use Mediaocean systems to pull and review relevant reports (financial summaries, client activity reports, insertion order summaries, estimate log reports) to identify all media activity is accounted for; follow up with activation where necessary
- Establish and reinforce timelines related to billing and media reconciliation
- Generate soft/draft bill to provide to Brand Account Group for their approval
- Clarify any discrepancies with the Brand Team and or Media Buyers
- Prepare client billing packet, including cover memo and any supporting documents that are required by the client
- Provide final billing packet to client
- Facilitate communication between activation and the billing team to ensure timely reconciliation in compliance with Horizon policies and contractual obligations
- Work closely with the client finance team to deliver accrual requirements
- Report on the status of estimate and reconciliation billing (where applicable)
- Support audit needs
- Would be POC for client(s) for all items mentioned above
WHAT YOU’LL NEED/SKILLS:
- Previous experience in media budget management
- Strong analytical, project management and Excel skills are required, as well as the ability to speak to financial concepts.
- Previous knowledge of a standard media billing process and the media industry is preferred.
WHO YOU ARE:
- Resourceful and proactive
- Capable of working independently; entrepreneurial
- Strong business work ethic and client service orientation
- Strong communication skills both written and verbal
- Highly organized and detail-oriented
- Fast learner
- Team player
How to Apply:
APPLY