Company Overview
Why Choose Epitec? Founded in 1978 and headquartered in Southfield, Mich., with regional hubs in Chicago, Central Illinois, and Dallas, Epitec is dedicated to making staffing personal. Our customers include Fortune 500 companies across the United States, providing you access to high demand career opportunities. What Makes Epitec Different? Our flexible workforce model is designed with you in mind. Whether you’re looking for contract-to-hire, direct hire, or other employment options, we tailor our services to fit your career goals. We are consistently ranked as a top supplier to our customers, ensuring you have access to premier job placements. How We Support You Our recruiting team focuses on understanding your unique skills and aspirations and we expertly match those to our customer job opportunities. We bring together diverse teams to solve complex problems, ensuring you are placed in roles where you can thrive. By leveraging innovative strategies and technology, we adapt to your evolving needs, providing exceptional support every step of the way. Our Commitment to Your Success Epitec’s dedication to excellence has earned us national recognition as a “Best and Brightest Company to Work For” over 20 consecutive years and MMSDC’s Minority Supplier of the Year on four occasions. We are committed to your professional growth and success, making sure you have the resources and opportunities to excel in your career.
About the job
Job Title: Executive Assistant
Location: Onsite, Monday-Friday
Requirements:
- Vaccinations and immunizations required
- 2-month contract
Job Summary: The Executive Assistant provides a wide range of complex services to support vice president level executives who are engaged in the strategic management of the organization. This role relieves the executive(s) of workload by answering questions, furnishing information, composing correspondence, and gathering data and information. The assistant prepares reports and documents using several software applications and performs all duties necessary to ensure that executive(s) meet their working obligations.
Essential Functions:
- Prepare complex confidential information such as documents, reports, charts, and graphs using a variety of software.
- Perform independent research and prepare information for special projects.
- Relieve executive of work by answering questions and furnishing information, reviewing incoming correspondence, and routing it to the appropriate individual. Compose replies as appropriate.
- Screen phone calls and provide information required for the routine, ongoing conduct of business. Refer exceptional or complex situations to the executive for further action.
- Resolve problems requiring in-depth knowledge of organization policies and procedures and projects in process. Relay information regarding organization policies and inform the executive of any deviations on items requiring attention.
- Provide support to the executive for the coordination of meetings, including board meetings, retreats, and meetings with community leaders. Attend meetings requiring executive or senior management participation and take and transcribe minutes of those meetings.
- Schedule appointments to ensure that the executive meets their commitments. Exercise independent judgment regarding priorities and rescheduling. Initiate communication to ensure an efficient calendar of events. Coordinate all travel arrangements and prepare expense reports.
- Establish, maintain, and retrieve filed information and correspondence to ensure immediate access to data for the execution of the executive’s duties.
- Establish and maintain effective working relationships within the organization. Attend mandatory meetings and in-services as required. Provide guidance and direction to administrative support personnel. May provide back-up to other Administrative and Executive Assistants, providing administrative support in their absence.
- Participate in ongoing quality monitoring and process improvement activities related to services.
- Ensure confidentiality of all sensitive information, data, and communications to protect privacy, maintain confidentiality, and protect the organization.
Qualifications:
- Required associate’s degree (or equivalent education and experience)
- 3 years of relevant experience in the capacity of a senior-level assistant to executives in a large organization
Does this look good to you, or is there anything else you’d like to add or modify?
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