Company Overview
Recognized by Forbes as one of America’s Best Professional Recruiting Firms for 2024, as well as by Inc Magazine’s Power Parter’s List, Pocketbook Agency is an award-winning boutique recruitment firm placing top-notch administrative roles across the US in both corporate and domestic settings. Anticipating Tomorrow’s Talent, Elevating Today’s Success. At Pocketbook Agency, we specialize in bespoke administrative and support roles for both corporate and domestic environments, serving esteemed clients across a diverse range of industries, including Technology, Entertainment, Financial Services, Real Estate, Fashion, Food & Beverage, Media, and more. Recognizing that exceptional teams are the bedrock of extraordinary companies, we are dedicated to crafting impeccable matches between discerning clients and exceptional candidates. With a meticulously curated pool of highly qualified support talent spanning the United States, we draw upon our extensive industry experience and cultivated relationships to ensure unparalleled outcomes for all parties involved. At Pocketbook Agency, we prioritize the power of meaningful relationships and take pride in delivering personalized services that seamlessly unite clients with top-tier employees. From astute Personal and Executive Assistants to accomplished Estate Managers and culinary virtuosos, our unwavering dedication lies in placing only the most extraordinary talent, whether it be for Individuals, Companies, or Families. With us by your side, the hiring process transforms into a stress-free and meticulously organized experience, empowering our clients while expertly guiding candidates toward their perfect placements. Discover the path to your dream job or the epitome of a perfect employee with Pocketbook Agency, where talent finds its true home. Recognized by Inc Magazine’s Power Partner awards in 5 categories across Human Resources in 2023! Awarded as one of the fastest-growing companies by Inc Magazine for 2024!
About the job
We are seeking a highly organized and tech-savvy Senior Executive Personal Assistant to support the office of the CEO of a global tech company and their family. This is a fantastic, full-time opportunity for someone who excels at executing a wide range of day-to-day tasks in a fast-paced environment, while consistently demonstrating discretion and sound judgment.
Typical Responsibilities:
- Household Management: Manage schedules for children’s activities and household staff (chefs, housekeepers, etc.).
- Reservations and Appointments: Make reservations for restaurants, events, and travel; schedule and coordinate personal appointments.
- Travel Coordination: Coordinate complex domestic and international trips (private and commercial) for the principal and their family.
- Administrative Support: Handle email correspondence, manage calendars, and coordinate meetings.
- Errand Running: Run personal errands, including shopping, dry cleaning, and other tasks.
- Financial Management: Assist with budgeting, expense tracking, and bill payments.
- Confidentiality: Maintain strict confidentiality and discretion regarding personal and professional matters.
- Communications: Act as the point of contact for various stakeholders, filtering information to appropriate parties.
- Project Management: Assist with special projects and initiatives as needed.
- Tech Support: Troubleshoot basic technical issues and ensure all devices and software are up to date.
- Reporting: Prepare reports, presentations, and other documents as required.
- Office/Household Supplies: Manage the inventory of household supplies and ensure timely restocking.
Requirements:
- Must have 10+ years of executive/personal assistant experience, with a proven track record of supporting a CEO and/or Founder.
- Ability to work independently, decipher priorities, and make sound judgment calls.
- Proven ability to anticipate needs, problem-solve, and complete tasks efficiently.
- Excellent and concise communication skills with the ability to interact confidently and professionally with people at all levels.
- Highly tech-savvy.
- Must have reliable transportation.
Location: This position is onsite in Southlake, Texas, with some local errands required.
Typical Schedule: Monday through Friday, 7:30 A.M. to 6:00/6:30 P.M. Work may occasionally run late, start early, and/or require weekend communication. This role requires a 24/7 mentality.
Salary: $140,000-$180,000 (possible flexibility DOE), with excellent benefits
How to Apply:
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