About the job
Single Family Office
Senior Controller
OVERVIEW
The Family Office is principally responsible for all accounting, tax, charitable, estate planning, insurance, legal coordination, banking, investment and to a lesser degree concierge services (e.g. bill paying).
The position within the Family Office will manage a very diverse set of business and personal family matters and provide the critical financial management support to manage these interests. In addition to the family office team (currently 6 people), the Family Office utilizes a small group of trusted external resources including attorney’s, investment advisors, Information Technology, payroll/benefits and CPA’s. There are over 150 legal entities/trusts/foundations.
OPPORTUNITY
Reporting to the President of the Family Office, the position will have day to day responsibility to manage the existing Family Office team and provide operational and financial management for the family’s varied business, personal and charitable interests (entities) to instill a “best practices” philosophy in all functional areas in order to improve work flow, improve/simplify reporting and enhance service delivery to the family.
In addition to operational, financial and managerial leadership experience, the family is seeking a person who aligns with their core values and can help to support and maintain these values throughout the Family Office. These core values include continuous learning and improvement, respect, hard work, integrity, honesty, loyalty, transparency, flexibility, confidentiality and full commitment to provide an exceptional level of support to the family members 24/7. The position should develop over time to be one of a trusted family advisor.
POSITION SUMMARY
Family Office Management
- Oversee the day-to-day operations of the family office:
- Finance and Accounting
- Office operations
- Cash management
- Information technology
- Bill paying/household admin support
- Manage and mentor Family Office staff
- Coordination as necessary with external resources such as CPA’s
- Ensure technology platform is robust and designed to protect family privacy
Investments
- Enhance investment performance and balance sheet/net worth reporting
- Strategic portfolio allocation model/planning
- Investment administration/compliance
Financial Management and Reporting
- Provide periodic financial reports for assets, p&l, cash flow and personal spending
- Financial analysis/projects from time to time
- Compliance and reporting requirements for a concentrated stock position
- Maintain and develop Accounting & Operations Manual
Human Resources
- Manage 3rd party outsource firm for payroll and benefits administration
Legal and Risk Management
- Manage corporate and family insurance programs
- Oversight of the 3rd party CPA agreed-upon procedures review
Charitable Foundations
- Manage charitable giving and pledge obligations/cash flows
- Planning for minimum required distributions
DESIRED CANDIDATE
The ideal candidate will be a discreet, self-driven person with broad business management experience and ideally should possess the following qualifications/characteristics:
Skills and Experience:
- Bachelor’s degree with an extended track record of relevant financial experience
- CPA and/or MS, tax exposure preferred
- Strong leadership experience
- Exceptional technical accounting and financial reporting skills and to develop meaningful and effective financial reporting tools
- Experience in managing staff of 10 or more
Essential Characteristics:
- Ability and willingness to be both “hands-on” and “delegate when appropriate” in the day-to-day family office operations
- Embrace continuous learning and process improvement, proactive
- Must be comfortable in a small office environment, entrepreneurial spirit
- Ability to work with a diverse group of individuals, from family members, to office staff, to household staff, to external advisers
- Emotional stability, even tempered
- Exceptional communication and listening skills
- Exercising sound judgment considering a myriad of parties from the office to family members
- Highly organized and manage multiple priorities, strong attention to details
- Dedicated, problem-solver
- Integrity and respectful, honest, use discretion, you are always representing the family’s values
- Ability to understand complex matters and explain to family members and office staff
- Willingness to accept all that goes into running a small business, from the complex to the basic
APPLY