Company Overview
Ascendo Resources is a certified minority owned award-winning staffing and consulting firm that places quality accounting, financial services, banking, compliance, healthcare, Legal, IT, HR and administrative professionals in the best workplaces. Whether it’s for temporary, project or direct hire positions, Ascendo’s business professionals nimbly orchestrate perfect pairs between client companies and candidates. How do we give our clients and candidates a competitive advantage? First and foremost, we have walked in your shoes. We have held positions with the Big 4, regulatory agencies, global banks, leading medical groups and hospitals, as well as Fortune 500 companies, as tax attorneys, auditors, traders, underwriters, HR executives and more. Secondly, we not only have industry and functional expertise, we have local market knowledge. We are entrepreneurs living and contributing to the community we share with our clients and candidates. Lastly, Ascendo Resources provides personal and timely service in an ethical and professional manner. Our culture ensures we always do the right thing for the candidate and the client. Always! Come see the difference – nimble, ethical business professionals in your local market creating perfect pairings of candidates and client companies to give both a competitive advantage. That’s Ascendo!
About the job
We are seeking a highly organized, resourceful, and proactive Personal/Executive Assistant to provide comprehensive administrative support to Executives in a fast-paced and dynamic environment. The ideal candidate will be a skilled multitasker, able to handle a wide range of responsibilities while maintaining confidentiality and professionalism. This position offers a unique opportunity to directly support high-level executives and ensure smooth day-to-day operations.
Key Responsibilities:
- Manage and organize the executive’s calendar, schedule appointments, coordinate meetings, and ensure all logistics are handled efficiently.
- Plan, book, and manage travel arrangements including flights, hotels, ground transportation, and itineraries for business and personal trips.
- Screen and prioritize emails, phone calls, and other correspondence, ensuring timely responses and addressing urgent matters.
- Proactively manage a variety of tasks, ensuring deadlines are met and assisting with project management. Track ongoing initiatives and assist with progress updates.
- Manage and support personal errands and tasks as needed, such as shopping, appointments, household-related duties, and more.
- Track and reconcile business expenses, process reimbursements, and assist with budgeting.
- Conduct research on various topics as required and provide assistance with ad-hoc projects or personal requests.
Qualifications:
- Proven experience as a Personal/Executive Assistant supporting high-level executives or professionals.
- Associate’s degree or equivalent experience is preferred.
- Bilingual – English & Spanish
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
- Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
- Strong written and verbal communication skills, with a professional and courteous demeanor.
- Highly dependable, with exceptional time management skills and the ability to work under pressure.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive, detail-oriented, and a problem solver with a can-do attitude.
- Strong interpersonal skills, with the ability to interact with individuals at all levels within and outside the organization.
How to Apply:
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