Company Overview
As the Canadian leader in recruitment and HR, and one of Canada’s best places to work, we have a uniquely human approach to work. We deliver HR innovation with human interaction at its core. At the unique intersection of technology and humanity, we deliver data-driven insights coupled with a people-first experience that is inherently human. Human Forward. Learn more at www.randstad.ca.
About the job
Are you looking for a great opportunity in Laval and you have experience at the reception or as an administrative assistant?
You could work for a very famous company in the real estate field and moreover, the position is vacant immediately!
In collaboration with the team of administrative assistants, you will take and transfer calls, process emails, manage mail and make reservations for conference rooms.
In addition to reception, you will be responsible for managing client files in collaboration with real estate brokers.
Why do business with us:
Access to employment opportunities that are not posted elsewhere on the web.
We are a strategic business partner in your job searches.
We negotiate the terms of employment for you.
We have been working in Laval for several years, we know the companies well and choose our clients well.
You have nothing to lose, our service is absolutely free!
Advantages
Why do you want to get this job as a receptionist in Laval?
Permanent position
Salary between $17/h and $20/h depending on experience
Schedule: 3 days from 8:30 a.m. to 5 p.m. and 2 days from 12:30 p.m. to 8 p.m. for a total of 37.5 hours per week.
Nice working atmosphere and very pleasant environment to work in modern and professional offices.
Free parking
Responsibilities
RECEPTIONIST
- Process calls received in the reception mailboxes.
- Answer the telephone (customers, brokers, staff, etc.) and transfer calls to voicemail, if necessary.
- Send calls to brokers by text message.
- Process emails and respond or redirect to brokers.
- Perform the reception of faxes and redirect to the persons concerned.
- Receive customers.
- Make reservations for meeting offices and the conference room on request.
- Keep clean, tidy and prepare the meeting desks and the conference room at all times.
- Send parcels or envelopes from the various departments of the office through our courier companies.
- Franking and posting mail.
- See to the proper functioning of the office equipment located in the reception area and the brokers’ room.
- Provide technical support for equipment located in the brokers’ room.
- Add paper to office printers and photocopiers every morning.
- Update the list of registrations not integrated into the computer system (Immomédia).
- Verify the origin of brokers’ personal clients when returning client calls.
CLERK (ADMINISTRATIVE)
- Start the automatic transfer software for new registrations and updates.
- Check and attach the customer file to new registrations in the computer system.
- Verify new brokerage contracts in the electronic document management software (EDM of Prospects); complete client files and property files and inform the broker if the file does not comply.
- Check the integration of notices of changes and others related to brokerage contracts in the computer system upon receipt of this form in the GED and notify the broker if the file is non-compliant.
- Print the list of current listings for a broker at the request of real estate operations.
- Forward the opinions of the C.I.G.M. for incomplete file to brokers.
- On request, provide brokers with the brokerage forms required for the sale.
- Perform other related duties.
Qualifications
High school diploma
Have a minimum experience of 1 year as a receptionist in a service firm.
Major asset: Having experience in real estate
Excellent verbal French.
Bilingual
Have a good knowledge of common office software.
Have a beautiful presentation, interpersonal skills, be royal, discreet, hardworking and autonomous.
Have a good learning ability.
Have order and method.
Be resistant to stress.
How to Apply