Company Overview
Recognized by Forbes as one of America’s Best Professional Recruiting Firms for 2024, as well as by Inc Magazine’s Power Parter’s List, Pocketbook Agency is an award-winning boutique recruitment firm placing top-notch administrative roles across the US in both corporate and domestic settings. Anticipating Tomorrow’s Talent, Elevating Today’s Success. At Pocketbook Agency, we specialize in bespoke administrative and support roles for both corporate and domestic environments, serving esteemed clients across a diverse range of industries, including Technology, Entertainment, Financial Services, Real Estate, Fashion, Food & Beverage, Media, and more. Recognizing that exceptional teams are the bedrock of extraordinary companies, we are dedicated to crafting impeccable matches between discerning clients and exceptional candidates. With a meticulously curated pool of highly qualified support talent spanning the United States, we draw upon our extensive industry experience and cultivated relationships to ensure unparalleled outcomes for all parties involved. At Pocketbook Agency, we prioritize the power of meaningful relationships and take pride in delivering personalized services that seamlessly unite clients with top-tier employees. From astute Personal and Executive Assistants to accomplished Estate Managers and culinary virtuosos, our unwavering dedication lies in placing only the most extraordinary talent, whether it be for Individuals, Companies, or Families. With us by your side, the hiring process transforms into a stress-free and meticulously organized experience, empowering our clients while expertly guiding candidates toward their perfect placements. Discover the path to your dream job or the epitome of a perfect employee with Pocketbook Agency, where talent finds its true home.
About the job
A Private Equity company in Venice, CA is seeking an Executive Assistant to support the partnership. The ideal candidate is an extremely organized individual who thrives in a fast-paced environment and loves helping others. This role requires creativity and the ability to work within a high-growth, entrepreneurial setting that is both mission- and results-driven. The Executive Assistant must exercise good judgment, possess exceptional communication and organizational skills, demonstrate impeccable time management, and maintain a proactive approach. This position also requires the ability to work independently on projects from conception to completion.
Typical Responsibilities
- Arrange domestic and international travel itineraries, including flights, accommodations, and transportation.
- Prepare detailed travel agendas and ensure executives have all necessary documents and information.
- Maintain and organize the partners’ calendars, scheduling meetings and appointments.
- Coordinate with internal and external parties to optimize time management.
- Plan and organize meetings, including agenda preparation, venue booking, and logistics for special events.
- Support various special projects and initiatives, ensuring timely completion.
- Conduct research and compile data to support executive decision-making. Present options and pricing based on findings.
- Manage the selection and delivery of special gifts, such as flowers and spirits.
- Assist partners with personal matters, as needed.
- Provide general office administration support.
- Manage expenses, invoices, and reimbursements. Maintain accurate records and reconcile accounts.
- Serve as an additional point of contact for internal and external stakeholders, filtering and prioritizing incoming communications.
- Handle sensitive and confidential information with discretion and professionalism. Maintain a high level of integrity in all interactions and tasks.
Ideal Candidate:
- 3-5+ years of proven experience as an Executive Assistant or in a similar role, supporting senior leadership.
- Proficiency in Microsoft Office Suite.
- Exceptional organizational and multitasking skills, with the ability to prioritize tasks efficiently.
- Strong verbal and written communication skills with keen attention to detail.
- Ability to anticipate needs and proactively address issues.
- Discretion and confidentiality in handling sensitive information.
- Flexibility and adaptability to work in a fast-paced environment with changing priorities.
- Professional demeanor and excellent interpersonal skills.
- Availability to work occasional evenings or weekends, as needed.
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