Company Overview
Recognized by Forbes as one of America’s Best Professional Recruiting Firms for 2024, as well as by Inc Magazine’s Power Parter’s List, Pocketbook Agency is an award-winning boutique recruitment firm placing top-notch administrative roles across the US in both corporate and domestic settings. Anticipating Tomorrow’s Talent, Elevating Today’s Success. At Pocketbook Agency, we specialize in bespoke administrative and support roles for both corporate and domestic environments, serving esteemed clients across a diverse range of industries, including Technology, Entertainment, Financial Services, Real Estate, Fashion, Food & Beverage, Media, and more. Recognizing that exceptional teams are the bedrock of extraordinary companies, we are dedicated to crafting impeccable matches between discerning clients and exceptional candidates. With a meticulously curated pool of highly qualified support talent spanning the United States, we draw upon our extensive industry experience and cultivated relationships to ensure unparalleled outcomes for all parties involved. At Pocketbook Agency, we prioritize the power of meaningful relationships and take pride in delivering personalized services that seamlessly unite clients with top-tier employees. From astute Personal and Executive Assistants to accomplished Estate Managers and culinary virtuosos, our unwavering dedication lies in placing only the most extraordinary talent, whether it be for Individuals, Companies, or Families. With us by your side, the hiring process transforms into a stress-free and meticulously organized experience, empowering our clients while expertly guiding candidates toward their perfect placements. Discover the path to your dream job or the epitome of a perfect employee with Pocketbook Agency, where talent finds its true home.
About the job
A prominent organization in Tampa, Florida, is seeking an experienced Executive Personal Assistant to support its CEO. This fully onsite role is ideal for a high-performing professional with a proven track record of supporting CEOs in fast-paced environments such as Fortune 500 companies, investment banking, private equity, or venture capital. The ideal candidate must exhibit exceptional organizational skills, a proactive mindset, and a 24/7 mentality to manage both professional and personal responsibilities.
Key Responsibilities
Administrative Support
- Manage an extremely active and complex calendar of appointments.
- Prepare and submit accurate expense reports.
- Draft, review, and prepare confidential correspondence.
- Coordinate complex travel arrangements, including itineraries and agendas, and compile necessary travel documents.
Schedule & Relationship Management
- Act as a gatekeeper, ensuring the CEO’s time and schedule are managed effectively.
- Plan and coordinate meetings to ensure alignment with organizational priorities.
- Build and maintain strong relationships with staff, board members, vendors, and external partners.
Communication & Presentation
- Communicate directly on behalf of the CEO with board members, donors, vendors, and external stakeholders.
- Prepare polished PowerPoint presentations for Board Meetings and Vendor Councils.
Personal Assistance
- Coordinate the CEO’s social and family obligations, including after-hours scheduling.
- Manage personal residential properties and liaise with vendors as needed.
Qualifications
- Direct experience supporting a CEO or other high-level executive in a Fortune 500 company or similar fast-paced industry.
- Superior organizational skills with exceptional attention to detail.
- Outstanding interpersonal skills to manage relationships with stakeholders at all levels.
- Expert-level written and verbal communication abilities.
- Proactive problem-solving skills and a resourceful approach to challenges.
- Demonstrated ability to handle sensitive and confidential information with discretion.
- Ability to prioritize and manage multiple tasks in a dynamic environment.
- Proficiency in Microsoft Outlook for managing calendars, scheduling, and email correspondence.
Position Requirements
- Full onsite presence in Tampa, Florida, Monday through Friday.
- Availability to be on call outside of regular business hours, including weekends.
- Open to candidates willing to relocate.
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