Executive Assistant

Overview

The Women’s Business Development Council (WBDC) is seeking a driven and passionate Executive Assistant based in its Stamford, Connecticut office. The Executive Assistant will be responsible for providing support to WBDC’s Executive Team. This position’s primary function is providing the CEO with administrative support, including scheduling, managing travel, and assisting with logistics.

The ideal candidate will be a self-starter with keen attention to detail, excellent organization skills, strong communication skills, and orientation towards execution. With a proven track record of supporting C-suite executives, they will thrive in a dynamic environment as a critical administrative support that makes WBDC’s executive team more efficient. This position plays a critical role as the first point of contact for WBDC stakeholders and requires an individual who can represent the organization in the most professional manner. This individual must be timely and tenacious in follow-up and information gathering and be comfortable speaking to a range of audiences, including volunteers, executives, donors, elected officials, and support staff. They must be a team player that can collaborate across WBDC’s senior management and marketing teams to ensure alignment and seamless information flow.

Reporting to the Chief Financial Officer, this full-time role provides an exciting opportunity to work closely with a well-respected CEO, and support the senior management team at an established, growing nonprofit organization that sits at the forefront of business development for women in Connecticut. This position demands someone who is ready from day one to dive in, learn the ropes, and take on responsibility.

WBDC is currently operating in a hybrid model, with staff expected to be in the office 3 days/week. This position is based in WBDC’s Stamford office and supports our work across the state. Travel to our offices in New Haven, Waterbury or New London, as well as other locations across Connecticut, will be required periodically. The salary for the role is up to $80,000 plus benefits.

The Executive Assistant will be responsible for day-to-day administration for the CEO and will also serve as a liaison to the WBDC Board of Directors, provide support to WBDC’s senior management team, and support a variety of ad hoc projects.

Duties and Responsibilities

The Executive Assistant will be responsible for day-to-day administration for the CEO and will also serve as a liaison to the WBDC Board of Directors, provide support to WBDC’s senior management team, and support a variety of ad hoc projects. Responsibilities include:

Executive Support: Manage the CEO’s calendar, coordinating and scheduling appointments. Create and implement overall calendar strategy to optimize productivity and balance, and effective flow of meetings. Manage logistics for meetings led by senior management team, booking meeting rooms, preparing written materials, managing catering, audio-visual setup, etc. Plan and coordinate business travel. Manage reimbursements and expenses.

Database Management: Manage database of CEO’s contacts in Outlook and CRM platforms. Conduct research to obtain complete contact information. Maintain notes to assist with effective relationship management.

Board Liaison: Support the Board of Directors, assisting Board Leadership as required. Create and maintain the schedule of Board and Committee meetings. Set up for meetings, including preparing and distributing materials, coordinating food/drink, and ensuring smooth audio/visual setup. Maintain Board documents and policies.