Overview
Vanguard’s history of matching qualified candidates with New York, New Jersey, and Connecticut’s most prestigious companies has always been one of personalized and dedicated service. We believe that our unwavering commitment to that history coupled with our unique ability to define our clients’ needs and then provide candidates that meet and exceed those needs is what makes us special. The Vanguard role has always been to act as an extension of our clients human resources function. Our entire staff is dedicated to excellence in our field. We provide all categories of temporary, temp-to-hire, and regular hire positions.
Responsibilities
- Perform all administrative functions for the CFO and Finance Directors
- Keeping track of the CFO and Finance Directors’ calendar and answering phone
- Maintain files, correspondence, Petty Cash box, and manage department supplies
- Maintain and monitor reporting calendar for reporting deadlines
- Maintain time sheets for the Finance department staff on a weekly basis
- Create requisition for creation of purchase order to submit invoices for payment in Oracle/NetSuite system
- Develop and maintain spreadsheets that summarize reporting deadlines.
- Perform additional duties and projects as assigned by management
Qualifications
- High School Diploma or GED required; some College or Degree preferred
- Minimum two (3) years Administrative Assistant experience providing support to management
- Good working knowledge of MS Excel and Word required
- Accounting background experience preferred
- Excellent verbal and written communication skill; must be able to establishes priorities; meet deadlines and multi-task
- Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
- Must have high ethical standards and high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated integrity, honesty, poise, tact, and diplomacy
- Must be able to interact and communicate with individuals at all levels of the organization in a professional manner
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